Committee Descriptions
Committee Chair
Works with the chartered organization, scoutmaster, assistant scoutmasters, parents of the Troop, and the BSA District office to meet the needs of the troop.
Treasurer
Manage the Troop finances. Reports on finances at monthly Committee meetings. Helps to create the annual budget for the Troop with assistance of the Committee. Informs families of dues and any fees owed.
Secretary
Maintain meeting minutes and action items per the monthly committee meeting.
Board of Review Member
Participates in scouts’ Board of Reviews. BoR lead should schedule a BoR per scouts’ requests which is after completion of a SM conference. A BoR is a 15-30 minute conference type meeting of assessment. Not to retest rank requirements, but to be sure the scout has progressed to the rank level and can continue to progressing towards his next rank.
All BoRs are confidential – explain what this means to the Scout and honor this as a BoR member. Differentiate between confidentiality and privacy, so that you provide a venue for the scout to confidentially express any issues with the program. Address any issues with the committee and/or SM.
A minimum of three parents are required to convene a BoR.
Patrol Mentor (typical ASM role)
Attend patrol meetings and mentor patrol leaders. Insure sure they have effective and fun meetings. Usually filled by an ASM but a Parent leader can do this as well, provided they have completed Youth Protection Training (YPT).
Webmaster
Manage the web site and content. Maintain and publish the Troop calendar. WordPress skills and basic html for authoring is needed.
Advancement Chair
Maintain the Troop Rank and Merit Badge record keeping in Scoutbook and/or internet advancement. Coordinates with the BSA scout office. Purchase rank advancement patches and merit badges prior to the Courts of Honor.
Community Service Coordinator
Make sure the Troop has a minimum of two community service projects each year. The projects should be a minimum of four hours. Be the contact with the beneficiary of the project. Give requirements to the Adult Leader and make sure all are prepared prior to starting the project.
Medical Record Keeper
Insure all Adult Leaders and Scouts complete and update the required BSA medical documentation. Keep the information private and on a need to know basis. Destroy outdated medical information. Provide needed medical forms to the Adult Leader prior to each outing. Collect all documents from the Adult Leader upon return from each outing. If the Adult Leader needs to distribute prescription medications to a Scout, make sure the Adult Leader knows which scouts. Also, make sure the parents provide the prescription medicine in marked bottles with the name, medication type, dosage, frequency and any other notes. Note: Summer camps will not accept a scout if medical documentation is not complete and may deny the scout to be admitted to camp.
Fund raising chair
Organize, lead and coordinate the annual Troop fund raising needs. Our budget depends on some additional fundraising aside from our dues.
Friends of Scouting
FoS is the District fund raising activity. Coordinate with the district office and enlist families for charitable contributions to meet our Troop fundraising goal.
Eagle Adviser
Guide an Eagle candidate through the Eagle process. Assist the Eagle candidate in a manner that doesn’t detract from the Eagle candidate initiative and planning. Help to minimize parent over-involvement in the Eagle process. Pre-approve Eagle service projects prior to SM, Committee, and BSA District review to increase probability of success.
Coordinate all Courts of Honor. Reserve the appropriate venue and verify room decorations. Verify with Scoutmaster and Advancement Chair that rank and merit badges ready.
Recruiting lead
Create marketing materials for our Troop. Have a recruiting period, usually around the beginning of school. Make sure we represent the Troop well to potential new scouts and families.
Parent Drivers
Safely transport scouts and equipment to and from outings.
Merit Badge Counselor
Become a BSA certified Merit Badge Counselor for one of the many merit badges.